EXHIBITOR RESOURCES

EXHIBITOR RESOURCES

Remember, YOUR SUCCESS IS OUR SUCCESS. We cover everything from booth design & staffing, to creating show goals and how to effectively follow-up with the attendees.

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Articles & How-To’s
Preferred B2B Partners

We have partnered with top business-2-business companies offering discounted rates on their services in an effort to assist you in preparing for your participation in the NYBQE.

To help your business get the best possible results, the following is a list of companies we are proud to recommend:

UPGRADED LINENS
Elezye’s Elegant Cover-ups
www.eeclinens.com

SPECIALTY RENTALS
Josie Michelle To Go
www.josiemichelleevents.com/jmtogo

PREMIUM ADVERTISING
Fling Vision
www.fling.vision

MOBILE CREDIT CARD PROCESSING & BUSINESS SOLUTIONS
Square Up
www.squ.re/bridalquince-vendor

PERFECTING YOUR SALES PITCH
Kathy Kelly of Make Your Own Heat Media Coaching
http://www.makeyourownheat.com

*If you are a company who would like to provide services or products to others participating in the expo, please send an email to karina@blugardenevetns.com with the details a for consideration.

EXHIBITOR FAQ

What is the date and time?

The date is set for Thursday, September 24, 2015 from 5:00-9:00 PM.

Where is the expo Located?

Citifield Caesars Club
123-01 Roosevelt Ave, Flushing, NY 11368

How many attendees do you expect?

We anticipate approximately 750 motivated brides, quinceañeras, their family and friendswith a mix of 60% brides & quinceañeras, 20% grooms, 20% family, friends and event planners.

How much is a booth?

We offer 3 booth sizes: Mini Tables $500, Standard $800 and Standard Plus $1,000. A 50% deposit is required to reserve your booth and payment plans are available.

What comes with a booth?

MINI TABLE ($500)

  • An 4’ x 4’ round table
  • Access to electricity
  • Free WIFI

STANDARD BOOTH ($800)

  • An 8’ x 10’ booth space
  • One 6’ white draped table
  • Two chairs
  • One wastebasket
  • Access to electricity
  • Free WIFI

STANDARD PLUS BOOTH ($1,200)

  • Complimentary half page ad in the NYBQE Program
  • Prominently located 10’ x 10’ booth space
  • One 6’ white draped table
  • Two chairs
  • One wastebasket
  • Access to electricity
  • Free WIFI

Is there electricity or WiFi?

Electricity is available throughout the space, but we cannot guarantee it. So, please let us know if it is absolutely necessary for you so that we can plan ahead.  WiFi is available.  Specific information is given to exhibitors in their exhibitor packets after their acceptance into the expo.

Can exhibitors share a booth?

YES, our Standard and Standard Plus Booths can be shared between exhibitors.  If you feel that both businesses meet our guidelines, do apply (together with one application), and mention that you’re interested in sharing a booth. If only one business is accepted and the other is not, you will have the option to keep the booth or let it go.

How will I know if I have been selected?

Each exhibitor will be notified of their acceptance, via email, within 7 days of receipt of their application and deposit. We will have a waiting list for those whose work we LOVE but just don’t have enough space for. Everyone who applies is, unfortunately, not guaranteed acceptance.

Do I need a vendor permit or license?

All exhibitors should be licensed, legal businesses within their home state.

**Food or alcohol vendors may be required to provide additional certification and must have appropriate permits to serve offsite.

Do I need insurance?

You are not required to have insurance to exhibit at the event, however we always recommend that you do so. We use The Event Helper which you can check out here https://www.theeventhelper.com.

Do you provide pipe and drape for the show?

No we do not – we prefer to provide a relaxed and more free form setting to allow exhibitors to get more creative than other trade expos allow.We believe the ability to freely design a custom space will strengthen brand loyalty and showcase your products and/or services giving you the ultimate exposure to new business.

How do I rent additional tables, furniture, etc.?

You may rent extra tables, chairs, linens and backdrops from the approved sub contracted rental company only (more info to follow in the Exhibitor Kit). Any rentals being supplied by outside rental companies require prior approval from event management.

When can I set up my booth?

Once you are booked, an exhibitor packet will be sent to you will all data pertaining to load in time, etc.

When will I receive the lead list from the Expo?

Contact information for all registered brides and quinceañeras will be sent to exhibitors within 7 business days of the expo.

Can I get a discount if I book at the last minute?

Actually last minute bookings keep expo fees higher and the advertising we do for a show as pricey as possible. We order radio/tv/magazine etc. months in advance – the more money we take in for a expo early on, the more advertising we add to the pot for promoting a show. But last minute ad buys with major media are top dollar so we try to keep exhibitors in the habit of booking in advance with early booking discounts and incentives so that all exhibitors can get the most out of the show. We appreciate early booking can be challenging in the busy season though so we offer 2 payment plans options for your convenience!

What if I have to drop out?

For the event to be as successful and fantastic as we’re expecting, we need your full commitment. That being said, we know life happens, so exhibitors may cancel up until 30 days prior to September 24, 2015. Please note that deposits are nonrefundable and nontransferable.

Can I submit door prizes, raffle items and giveaways?

YES! We highly encourage exhibitors to submit all of the above to gain additional exposure on the NYBQE website as well as the NYBQE Program.

Do I get free or discounted tickets for my brides and quinceañeras?

A unique discount code for 2-for-1 admission to the NYBQE will be generated for each exhibitor and will be emailed to you to distribute, share, Facebook, etc.